How An Employee Self Service Portal Can Assist With Managing Payroll Concerns?
Posted on April 9, 2019
The employee self-service portal is one of the most popular inventions in the field of payroll and human resources technology. Many companies across various sectors such as hospitality, education and retail are enjoying the many benefits that an ESS portal can offer.
Perhaps its most attractive feature is its ability to minimize administrative workload. A majority of companies today prefer to hire employees who are well-versed with computers and who are willing to be trained in using software geared towards a specific enterprise. Once this employee learns to use HR’s ESS portal, his or her visits to the HR department will reduce significantly.
Here are a few ways in which an employee self service portal can assist with managing payroll concerns:
1. Access to Payroll Slips
With the ESS portal, you may access your payroll slips anywhere and anytime! Employees receive a payslip every month, but it’s usually in hard copy format and easy to misplace. With an ESS portal, the employee’s payslip is generated and loaded into his/her profile each month. This means you can access payslips that were paid in the past as well as current ones and print them accordingly. An employee may require payslips when applying for tourist visas, home loans and credit cards. This information is at your fingertips, 24/7, so you don’t have to wait till the next day to visit your HR department. Access your payslips at leisure.
2. Maintain Attendance Records and Publish Timesheets
Payroll managers are burdened with the responsibility of ensuring each employee receives his/her salary every month and on time. For this to happen seamlessly, time and attendance sheets must be accurate and processed on time. In a company with regular, part-time, remote and casual employees, tracking time and attendance can cause many errors. An employee self service portal helps eliminate paper work and improves accuracy. Staff can take up shifts as required and note this online. All employees can view the hours they’ve clocked in and get details on upcoming shifts.
Full time employees may monitor their own attendance and leave management tasks such as annual and sick leaves, available vacation days, etc. The ESS portal will provide information regarding hours and days worked, etc.
3. Seamlessly Update Employee Details
Many employee neglect to fill in forms or update their details. Too often, the employee has outdated information on their records, such as bank details, current address, phone number, etc. With the ESS portal, each employee can view their personal information and update it without ever visiting the HR department. They simply have to log in and edit their details.
4. Improves Communication between HR and Employees
When your HR department has to manage sick leaves, vacation leaves, enquiries, payslip issues for all employees in the company, they are facing a mountain of paperwork. This is time consuming and overwhelming. An ESS portal can easily streamline all requests made between employees and the HR team and vice versa. Since employees can access their personal details round the clock, they can make and send requests accordingly. In addition, they may use the ESS portal to raise concerns and grievances.
An employee self service portal offers many solutions to managing common HR concerns. Get in touch with Time Labs to learn how this software can benefit your company.