What is the best way to track employee attendance?
Posted on September 26, 2019
One of the key functions of an HR department is to monitor employee attendance. This includes tracking their check-in and check-outs, managing leaves, and other key HR functions. Keeping a track of employees helps you to ensure that all employees are adhering to the policies of your organization. Various companies either track attendance through manual record-keeping or by installing time attendance machines. The process that has to be used will depend upon the size of the organization.
For a small organization with 8 to 10 employees, manual ways to track attendance may seem feasible. But, in larger organizations with over 100 employees, manually tracking each employee’s time and leaves can be cumbersome. Before we move forward to find out the best way to track attendance, let’s try to understand the importance of tracking employee attendance.
Why do you need to track employee attendance?
Keeping a track of your employees’ in and out times is important because of the following reasons:
Compliance and attendance
The modern workplaces must meet certain compliances and government rules. For example, rules related to group health insurance plans, pension fund schemes, etc. To help supply the right information to the concerned agencies, HRs must track every working hour of each employee. Any discrepancy in preparing employees’ timesheet might put the entire organization in big trouble.
Tracking helps eliminate potential staffing issues. Too much absenteeism can develop a feeling of resentment amongst the punctual employees. They might have to delay their own projects to cover the work of the absent employee. This might also force them to start looking for new opportunities. However, by tracking employee attendance, the employee will always be under scrutiny and hence will be morally obliged to take leaves only when necessary.
Time attendance machines: the best way to track attendance
Do you know that keeping a record of employee attendance can be very time-consuming and tedious if organizations follow a manual way? Manual time tracking will complicate the work of HR(s). A lot of attendance and leaves related queries will waste the time of HR.
So, what’s the solution to this perennial issue?
The most economical solution to this issue will be to install a time attendance machine system in your organization. Advanced time tracking and leave management solutions will simplify everyday issues of your organization. You can choose a time tracking software depending upon the need of your organization. Organizations with a complex structure should opt for a robust cloud-based time attendance system.
Installing a cloud-based time attendance system for employee time management has certain advantages.
• Get anywhere anytime access to the software. This way remote workers can also register their punch-in and punch-out through the software.
• It will give you a centralized system to manage employees’ leaves, early time-outs, short leaves, holidays, paid leaves, leave balances, etc.
• A time attendance system combined with payroll calculation feature will be an added advantage.
• You can integrate your cloud attendance software with biometric devices and RFID readers on your campus.
• HRs can download comprehensive employee timesheets and save their time and energy.
• Employees can track their daily attendance, apply for leaves, check leave balance, check applied leaves status, and even raise complaints or queries through the time attendance software.
A time attendance machine will help you eliminate any time fraud incidence, improve accuracy in data processing, lower payroll processing costs, and enable easy enforcement of company policies and legal compliances. A perfect time attendance software provider will offer comprehensive support and easy installations.
Hope our write-up will help you choose the right attendance software for your organization and help your employees stay productive.