Why Employee Attendance Management System is Important?
Posted on October 1, 2018
An employee attendance management system has an important place in today’s workplace, especially when we discuss profitability and productivity of a company. Having a reliable employee attendance tracking system helps companies prosper and grow in their respective niche. It also ensures seamless and efficient operations. For example, consider an employee who works in the accounts department whose office timings are 10 AM until 6 PM.
If he or she arrives late to work but leaves on time, he will not be capable of completing all his tasks in a timely manner. Wouldn’t this hamper the employee’s performance and impact the company’s productivity?
An online attendance administration system aids your human resource team keep an accurate tab on tardiness, especially the chronic ones. Earlier, manual systems were used that utilized pen and paper or excel spreadsheets. It was quite difficult to compute exactly when the employee arrived and completed work. The cumulative effect of poor attendance metrics is costly, to both the employee and the organization.
Here’s what your company gains by investing in an Employee Attendance Management System:
Tracks Employee Performance
This unique system enables your HR team to determine which employees are taking advantage of late arrivals, leave without prior approval or intimation, maximum leave, leaving during midday. With an online attendance system, you can accurately compute each employee’s salary. This prevents both overpayment and underpayment of employees’ salaries. The former can cost companies millions of dollars each year and the latter will result in low employee morale.
Employees working in the IT sector must work in shifts. It would be near impossible to keep accurate attendance records without an employee attendance system.
Simplifies Processes by using Automated Calculations
Online payroll and attendance has simplified the process of complex calculations required in computing variable pay components and overtime. This leaves little room for discrepancy and error.
One major benefit of migrating to an employee attendance management program is it helps enforce punctuality and discipline amongst your employees. In the realm of work ethics, principles such as mutual support and coordination, responsibility for one’s work, commitment to organizational goals and adherence to policies are covered.
Regular attendance is a part of this workplace code. If some employees start arriving late or skipping out early, many other employees will start practising similar behaviours. This disrupts the collaboration and coordination amongst teams within departments, consequently affecting productivity.
Removes the Need for Paperwork and Filing
Traditional attendance tracking systems involved maintenance of multiple registers and tedious excel sheets. This would make the task of tracking time-in and time-out for all the employees within a company rather difficult.
Arriving at work on time on a regular basis enhances productivity. It means you will be able to execute all your assigned tasks within a given timeframe. When work gets done in a timely manner, business operations improve. Along with punctuality, a reliable attendance tracking system enhances professionalism and commitment to working; not to mention goodwill amongst team members.
Quick Remote Access
With a cloud-based attendance system, employees’ attendance details are available at a single access point. This may be accessed by employees from any location. Having these features frees up HR’s time and lends more transparency to the entire attendance tracking/payroll system.
With the promise of effectively tracking employee performance, enforcing discipline, removal of paper tracking systems, boost in productivity, easy remote accessibility and simplifying calculations; the relevance of an Employee Attendance System cannot be denied.